Terms and Conditions

Event Disclaimer and Terms and Conditions

Event Disclaimer and Terms and Conditions
In registering for ASCILITE Conference 2026 (the event), hosted by the Australasian
Society for Computers in Learning in Tertiary Education (the host), delegates agree
to the following terms and conditions:

Privacy
Photography and Recording
All in-person sessions may be subject to photography, video or audio recording. By
participating in the ASCILITE 2025 Conference, participants give ASCILITE, or
anyone authorised by ASCILITE, permission to photograph or video your image
and/or presentations for use in print, electronic medium, webcasts, internal and
external promotional purposes and archival purposes.

Disclaimer
At the time of registration, ASCILITE provided the most recent information available,
and the delegate accepts that the content and/or the delivery of the event can
change beyond the control of ASCILITE.

1. ASCILITE will not take any responsibility for any errors, omissions and changes to the program or content of the event.
2. ASCILITE reserves the right to make changes as it deems necessary without penalty and in such situations no refunds, part refunds or alternative offers shall be made.
3. ASCILITE, its executive, employees, members, agents and affiliates shall not be liable for any losses, damages, liabilities, claims or expenses whatsoever arising out of or referable to the event

Registration
If a person is registering on behalf of a delegate/s it is the responsibility of that
person to notify the delegate of the terms and conditions of registering, for which
they will be agreeing to on the behalf of the delegate. Responsibility also includes
providing full details of the delegate’s/s’ registration details as confirmed.
All conference fees must be paid in full prior to the conference. To qualify for early
bird registration, registration fees must be paid in full by the terms stated on the tax
invoice or by commencement of standard registration. Registration fees received
after this time will automatically change to the standard conference rate. Registration
fees are based on date of payment receipt, not the date of which the registration
form was completed.

Cancellations and Refunds
Should you be unable to attend a substitute delegate is welcome. All cancellations or
alterations to registration must be submitted in writing to the conference Chair via
conference@ascilite.org
Cancellations made 30 days prior to the conference will be refunded 50% of fees
paid. No refunds will be made for cancellations after this date and any registrations
with a balance remains due in full. All refunds will be made at the conclusion of the
conference. A No-Show will be deemed a cancellation, and the above policy applies.

Indemnity
Should, for any reason outside the control of ASCILITE, the venue or speakers
change, or the event be cancelled, ASCILITE will endeavour to reschedule. In this
instance the delegate will indemnify and hold ASCILITE harmless from and against
any and all costs, damages and expenses.
Insurance, including medical cover and expenses incurred in the event the
conference is cancelled, is your responsibility. We recommend you discuss your
insurance cover with your travel agent. The policy should include loss of
fees/deposits through cancellation of your participation in the conference or through
the cancellation of the conference itself, loss of airfares for any reason, medical
expenses, loss or damage to personal property and additional expenses and
repatriation, should travel arrangements have to be altered. ASCILITE will take no
responsibility for any participant failing to insure.

Force Majeure
Neither party shall be liable in damages or have the right to terminate this Agreement
for any delay or default in performing hereunder if such delay or default is caused by
conditions beyond its control including, but not limited to Acts of God, Government
restrictions (including the denial or cancellation of any export or other necessary
license), wars, insurrections and/or any other cause beyond the reasonable control
of the party whose performance is affected.

Entire Agreement
Subject to any amendments specified in subsequent event registration forms or
terms and conditions, the event registration form and these terms and conditions
constitute the entire agreement between the parties and supersede all prior
discussions, negotiations and agreements in relation to the event.

ASCILITE reserves the right to update the Disclaimer and Terms and
Conditions without notice to you.

ASCILITE cannot control all content published or disseminated at the event.
You may find other delegates’ or participants’ communications, graphics,
audio files or other information inappropriate, offensive, harmful, inaccurate,
dishonest or misleading and/or deceptive, however you alone are solely
responsible for your interaction with other delegates and agree to act
responsibly and exercise caution, common sense and safety while in
attendance at the conference